ORGANIZATIONAL CONTEXT
Adeso,
formerly known as Horn Relief, is an expanding and vibrant African based
international development and humanitarian organization. At Adeso, we work with
African communities who are yet to realize their full potential; working inside
these communities to create environments in which Africans can thrive. Our
belief that economic, social and environmental security is the bedrock of a
healthy community drives the nature and intent of our programming. We work to
prevent and overcome situations that adversely affect community well-being by:
reinvigorating the economy, developing skills for life and work, providing
humanitarian aid, and influencing policy.
For
the past 20 years we have strengthened rural livelihoods through environmental
awareness, training, technology transfer and innovative humanitarian projects
in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso
has programs in Somalia, Kenya and South Sudan. Our current donor portfolio
includes the European Commission, USAID, SIDA, CIDA, UNICEF, and the Government
of Netherlands, among others. Adeso is an exciting and dynamic organization
experiencing managed rapid growth. It offers sound employment conditions with
opportunities for personal growth and development.
POSITION
SUMMARY
Under
the direct supervision of South Somalia program Manager, the Logistics and
Security Officer (LSO) will be responsible for Adeso administrative logistics
and security with overall control and responsibility over the sections of
procurement, transportation, warehousing / assets, communication, equipment
maintenance, and reporting. The incumbent will be responsible for ensuring
quality in logistics support across Adeso HQ, field offices, and projects. S/he
will also ensure the logistics function is delivering timely, cost-effective,
high quality and appropriate support; and supporting field teams in achieving
and maintaining minimum standards in logistics work.
POSITION
PURPOSE
1. Safety and security in South Somalia
2.
Procurement planning and policy followed
SPECIFIC
ROLES AND RESPONSIBILITIES
Procurement
Ensure that procurement tracking is
current and updated;
Ensure timely & accurate logistical
reporting to Project Manager;
Continuously assess the market for new
procurement opportunities;
Ensure timely delivery of program supplies
to field sites in line with project implementation;
Assist in the development, monitoring and
review of procurement plans.
Ensure all the procurement process follow the Adeso procedures and according to
the donor requirement
Transport
and Travel
Manage and coordinate vehicles and drivers
In Liaison with the Program manager,
contract additional vehicles where necessary;
Ensure that the drivers fill in the log
sheets accurately on daily basis;
Arrange for road transportation of goods
when necessary;
Ensure that vehicles are periodically
scheduled for maintenance;
Ensure movement tracking for the field teams on daily basis
Warehousing
/ Assets
Ensure that all Adeso assets and equipment
used in Liboi, Dhobley and Afmadiow offices are properly assessed and
documented (incl. physical location and condition) to contribute to an updated
country program asset register;
Ensure that all documentation is completed
and stored in readiness for external and internal audit requirements;
Carry out periodic stock checks and
provide physical count of random items in storage. Manage all paperwork related
to stored items, including stock cards, delivery and receipt papers.
Ensure the stores are properly arranged, and all items stacked well with the
stock card in place
Communication/IT
Ensure logistical support in event of
emergency, and that all necessary advance measures have been taken;
In charge of program cameras, satellite
phones and telephones;
In liaison with Nairobi IT officer, manage
the contract of internet service provider;
Provide IT support/networking support when necessary;
Equipment
Maintenance
Ensure that systems for regular
maintenance or repair are implemented for vehicles and other equipment and that
routine maintenance and repair of communication and office equipment (computer,
radios, satellite phones, power generators) is carried out per schedule.
Ensure that proper tracking of equipment
out for maintenance is followed.
Provide technical supervision of drivers for
matters related to safety and security
Report and document all the worn out or broken items for proper disposal
Security
Act as the security focal point for Lower
Juba region-South Somalia;
Provide all staff with regular security
briefings and updates and ensure that all staffs adhere to security policies
and procedures;
Conduct regular security and risk assessments for all operational areas;
Supervise the security guards
performance
Ensure that field communications needs
are met and that staffs are trained in the use of radios and other
communications equipment as necessary;
Liaise with the local authorities, UN
Agencies, NGOs and other external actors to gain security information and
analysis in the region.
Continuously capacity build the security guards and ensure they have all the
requirement for their work
Reporting
Submit weekly security update report to
the Program manager
Submit biweekly individual planning and
reporting on your achievement
Submit monthly logistics reporting
Under take any other assigned by your supervisor
SKILLS AND QUALIFICATIONS
Graduate degree/diploma in Supply chain
management or its equivalent in relevant field;
Post graduate technical training an
added advantage;
Minimum 4 years experience in similar
role (NGO field or country head office preferred);
Knowledge of USAID/OFDA donor
regulations will be an added advantage;
Excellent IT skills, in particular Word,
Excel and email is a must;
Technical IT skills, such as networking
and problem solving is an advantage;
Excellent people management skills and
good communicator;
Highly organized and self-motivated;
Ability to work under high pressure and
prioritize tasks;
High standard of written and spoken English with spoken English and Somali a
must.
APPLICATION PROCESS
This
is a challenging opportunity for a dedicated and highly motivated professional.
If you would like to join this dynamic team and be part of building resilience
and economic growth in Africa, please submit your application to
jobs@adesoafrica.org, quoting the position in the email subject matter, by November
16, 2012.
Each
application should be addressed to the Human Resources Manager and include the
following:
An updated CV; and
An application letter which should include remuneration requirements and
contact information for three work-related referees.
Applications
not including all of the above information will not be reviewed.
Only
short-listed candidates will be contacted. Adeso is an equal opportunity
employer
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