Closing date: 05 Jan 2017
Job Purpose: The overall objective of this position is to ensure that emergency response, preparedness and recovery activities and plans for Concern Somalia are successfully implemented according to the respective project budgets and timeframes. The position ensures that all activities are aligned with the objectives of the Country Strategic Plan and donor guidelines; and that emergency response activities are implemented in line with the overall country programme. The position manages/oversees the implementation of emergency response projects in both Somalia and Somaliland and manages emergency staff.
Job Purpose: The overall objective of this position is to ensure that emergency response, preparedness and recovery activities and plans for Concern Somalia are successfully implemented according to the respective project budgets and timeframes. The position ensures that all activities are aligned with the objectives of the Country Strategic Plan and donor guidelines; and that emergency response activities are implemented in line with the overall country programme. The position manages/oversees the implementation of emergency response projects in both Somalia and Somaliland and manages emergency staff.
Reference:
VR/EPM/SOM
Country: Somalia/ Somaliland
Job Title: Emergency Programmes Manager
Date requested: 13/12/16
Contract Grade: B
Contract Length: 2 years
Date Needed By: As soon as possible
New Post or Replacement: Replacement
Accompanied / Unaccompanied: Unaccompanied
Exact Job Location: Hargeisa, with travel to Nairobi, Mogadishu and accessible South- Central areas
Reports To: Country Director
Responsible For: Direct Line management for Mogadishu based Field Emergency Coordinator, Supervision of staff assigned to emergency response activities in Somaliland.
Liaises With: Programme Director, Systems Director, Somaliland Area Manager, Programme Managers, Senior Partners’ staff, Grants & Information Manager, M&E unit, Partnership Advisor, Finance and staff from other support units, Dublin-based Desk Officer, Dublin-based Emergency Directorate.
Main Duties & Responsibilities:
Programme Management
• With support from the Country Director, ensure the overall management, implementation and development of the emergency preparedness and response component of the Somalia country programme
• Ensure effective management of Concern Somalia’s emergency response programme, ensuring adherence to all programme budgets and work plans.
• Ensure that the emergency response programmes are appropriately linked where possible to Concern’s other resilience and longer term development programmes
• Ensure that the programme is adequately staffed, manage and mentor emergency staff and build capacity within the team
• Actively participate in the Senior Management Team (SMT) meetings
Emergency preparedness, response and recovery planning and programme implementation
• Ensure project proposals are developed on time and in the correct format. Support the Grants and Information Manager with donor proposal submissions by providing timely accurate feedback as required.
• Develop plans for emergency response within the Somalia context ensuring linkages with Concern’s other resilience and development programmes.
• Monitor potential emergencies/ humanitarian needs and advise the Senior Management Team on appropriate responses.
• In conjunction with the Partnership Advisor, develop and implement capacity building plans for Concern’s Emergency Response Team and partner staff.
• Regularly update Concern Somalia’s Preparedness for Effective Emergency Response (PEER) plan
• Monitor the early warning information being gathered from Concern as well as that of UN agencies, government and other INGOs. Share information on any alerts with the CD, Programme Director and other Programme Managers.
• Keep up to date with any changes in or updates to national assessment results, appeals and guidelines, and communicate these to relevant staff.
• Coordinate and lead rapid needs assessments in areas affected by shocks or where early warning information suggests a need for early action.
• Ensure that emergency response programmes are implemented in line with National, international and Cluster quality standards.
• Ensure Concern’s programmes are coordinated with other actors and included in all relevant databases, 4W matrices, etc.
• Ensure relevant cross-cutting issues are mainstreamed in emergency response.
• Promote knowledge sharing within the country programme with particular attention to relief, recovery and humanitarian accountability issues.
• Ensure emergency projects/program staff are kept up to date on best practices in the fields of emergency preparedness and response.
• Support the resilience programme with training and support to the community-based Disaster Management Committees and link emergency response interventions with them wherever possible.
Financial Management
• Manage expenditure of approved emergency budgets ensuring compliance with donor requirements. Keep the CD, PD, CFC and Grants and Information Manager informed of any variances that may need to be communicated to the donors, in good time.
• In collaboration with the finance team and the PD, develop emergency project budgets.
• Assist direct reports with financial management.
• Report any unsuspected or actual financial irregularities that have occurred.
• Ensure all projects have detailed procurement plans.
HR
• Manage relevant staff and ensure their on-going development, including ensuring the implementation of Performance Development Review systems and building the management capacity of programme/project managers.
• Ensure staff comply with the Programme Participants Protection Policy and Code of Conduct
• Capacity building/training responsibilities for direct reports
• Prepare staffing needs in line with programming and assist in the recruitment of staff
Reporting
• Ensure donor reports are produced on time and to a high standard.
• Provide brief updates (bi-weekly or weekly) to the CD and members of the SMT, and Dublin (if required).
• Submit monthly reports to the Grants and Information Manager by the deadline.
• Provide the Grants and Information Manager, Dublin Desk Officer, PD, etc. with timely responses to queries on concept notes, proposals and reports.
• Report any new developments, problems and challenges encountered in implementing emergency response projects in a timely manner.
Networking
• Ensure proper representation of Concern Somalia programme at Cluster and other emergency preparedness and response related meetings (in consultation with the PD and other PMs).
• Ensure good collaboration and working relationship with government and other relevant partners.
• Create appropriate links, working procedures and information sharing with the stakeholders – UN agencies, INGOs, NNGOs and government bodies at regional and zonal level regarding response plans, agreements, reports, training etc..
Monitoring, Evaluation and Accountability
• Conduct frequent supervision and monitoring visits to project areas and identify any issues needing attention related to implementation, donor compliance and programme quality standards.
• Take responsibility for the implementation of learning and recommendations from external or internal reviews and donor feedback.
• Take responsibility for development of detailed costed work plans at the start of each project and then ensure monthly updates are made to the output databases.
• Working with the M&E unit and the PD, plan baseline and end line surveys and external evaluations.
• Ensure that beneficiaries have access to feedback mechanisms and that data is monitored and responses given within appropriate time periods.
General
• Ensure staff members under your reporting strictly comply with programme security management plan and SOPs.
• Assist in the reviews of the security management plans
• Any other ad hoc duties as may be assigned by CD that are consistent with the nature of Concern operations.
PERSON SPECIFICATION
ESSENTIAL
Education, Qualifications & Experience Required:
• Master’s Degree in Development Studies, Humanitarian Response or a related subject
• At least 5 years professional experience with a humanitarian agency, of which at least 3 overseas
• Good managerial and leadership skills, ability to work effectively with people
• Experience of working in insecure environments, preferably in Africa
• Experience of designing, carrying out, analysing and reporting on multisectoral emergency assessments.
• Experience managing complex emergency response programmes through both direct implementation and through local partner organisations.
• Able to provide training on and implement Red Cross Code of Conduct, SPHERE and HAP standards.
Special Skills, Aptitude or Personality Requirements:
• Must have a ‘hands on’, practical mentality, be self-driven and very motivated.
• Must be well organized.
• Able to take initiative and work independently.
• Very high attention to detail.
• Cultural and political sensitivity.
• Must be flexible and willing to adapt to a fluid situation.
• Strong written and verbal communications skills and good command of English.
• Good interpersonal skills.
DESIRABLE
Education, Qualifications & Experience:
• Experience of working in Somalia or East/Horn of Africa
• Knowledge of Somali language.
• Experience of mainstreaming cross-cutting issues into humanitarian programmes.
• Experience of managing people and projects through remote management.
Any Other Special Requirements: N/A
All applications should be submitted through our website at https://jobs.concern.net by closing date…. CV’s should be no more than 4 pages in length.
All candidates who are short-listed for a first round interview will be notified via email after the application deadline OR Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.
Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.
Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.
Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.
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